Last Minute Entry Notes

Still working on getting your entry submitted or your video uploaded? Haven’t paid your fees yet? Need to add an entrant or modify your entry form?  Read on for some last minute tips and answers to your questions:

SUBMITTING ENTRIES (the paperwork part!)

  • Pretty sure you have an account but can’t remember your log in info… stop by the Chat Room or send an email to: chousley@ohiovalleyemmy.org and ask for confirmation of your member number and password.
  • Make sure you and those who will be included on the entry have renewed your memberships or become new members BEFORE you submit the entry. You don’t have to be a member to submit, but members receive a significant discount on entry fees. If the membership has not been taken care of before submitting the entry, the invoice will reflect the non-member entry rate.
  • Aren’t sure of some of the info (like the entry length)? You can update that information anytime prior to March 20th but you should still submit the rest of the entry paperwork by the 3/13 deadline.
  • Want to change the category for an entry? DON’T re-submit the entry under the new category. We can easily change the category for you. Stop by the Chat Room or send an email to: chousley@ohiovalleyemmy.org.  Specify the current entry number and title as well as which category you want to move the entry to.
  • Changed your mind and no longer want to submit a certain entry? Be sure to send an email to chousley@ohiovalleyemmy.org indicating which entry to delete. This will remove the entry from any invoices and will help us out so we won’t have to track you down after the deadline wondering where the video is or why the fees haven’t been paid. 🙂
  • Remember – only the “paperwork” part of the entry needs to be submitted by March 13th (11:59pm). And, you can modify the entry (add names, revise or add a description, add the running time of the entry, etc.) – without penalties – until March 20th.

VIDEO UPLOAD INFO

  • If you get the message you have uploaded too many times, stop by the Chat Room or send an email to: chousley@ohiovalleyemmy.org and ask for the uploads to be reset. Please do not call. We can answer emails much more quickly and efficiently. Do include the entry number and include a call back number in case we need to follow up via phone. We answer questions as quickly as possible, but your patience is appreciated. **NOTE: You may want to just try again in 5-10 minutes. Committee members will be monitoring the video uploads throughout the day and automatically resetting upload attempts as needed.
  • EMMY Express does accept most video file types, however, the file format that seems to have the best results is MP4 using the H264 video codec and AAC audio codec. *Some .MOV files contain additional features like edit lists that often result in audio-video sync issues.
  • For best quality, encode your video at its original frame size. 1920x1080p or 1280x720p are recommended. Your video should be at least 720×480. Do not letterbox your video.
  • Wireless connections are more likely to be interrupted during the upload process. Use a hard wired connection if possible.
  • Be patient! Uploading video takes time. The larger the file, the longer the upload will take. Slower internet connections will take longer. Expect heavy server traffic at this point in the game. Start the upload process, take a deep breath and just roll with it. Walk away if needed to give the file time to upload. DO NOT close your browser. Do not refresh the page or hit the “back” button. Doing so will stop the upload process.
  • Be patient – part 2! Once the upload is complete, give the file time to transcode before trying to view it. This process can take 1-2 minutes for every minute of video but may take longer with the heavier server traffic. Do not cancel the process. If you see the “processing” indicator, you can safely close your browser and come back later to view and approve your video.
  • Once the video upload is complete the approval email goes to the entry submitter. If you are helping a co-worker with the video upload process, you’ll need to have him or her forward the approval link.
  • If you continue to have problems, we will work with you over the next week to resolve them.  Send an email explaining the problem and we’ll be in touch as soon as possible. Please include as much information as possible. (At the very least we need the entry information, a general description of the problem and your contact info.)

PAYMENT/INVOICING

Payments are not due until April 1.  If you think there is an issue with your invoice (incorrect amount, extra entries, missing entries), don’t pay the invoice yet.  If you renewed your membership AFTER the entry was submitted, the invoice will show your entry fee at the non-member rate. CLICK HERE for instructions to update the invoice.

MODIFYING AN ENTRY

Is there a typo on your entry form? Did you forget to include someone on the entry? Want to update your entry synopsis? Need to revise the entry length?
You can modify your entry at no additional charge through Monday, March 20, 2017.
CLICK HERE for instructions to modify an entry.
*To delete an entry or change the category, you must contact the chapter office: chousley@ohiovalleyemmy.org.

After March 20th a $25 fee will be charged for change requests.
A late fee of $15 per entrant per entry will be assessed for any entry fees not paid by April 1, 2017.
Through May 1, 2017, the cost to add a name to an entry will be $25 plus the usual entry fee. Additional names of qualified entrants may be added to an entry after May 1, 2017 through the day before the nominations are announced for a fee of $250 for each name. Names may not be added after the nominations are announced.

OTHER ISSUES

Send a note to chousley@ohiovalleyemmy.org. Someone will get back to you as soon as possible.